Portfolio Lease Coordinator

DTZ is a global leader in commercial real estate services providing occupiers, tenants and investors around the world with a full spectrum of property solutions. Our core capabilities include agency leasing, tenant representation, corporate and global occupier services, property management, facilities management, facilities services, capital markets, investment and asset management, valuation, building consultancy, research, consulting, and project and development management. DTZ manages 3.3 billion square feet and $63 billion in transaction volume globally on behalf of institutional, corporate, government and private clients. Our more than 28,000 employees operate across more than 260 offices in more than 50 countries and proudly represent DTZ’s culture of excellence, client advocacy, integrity and collaboration. For further information, visit: www.DTZ.com or follow us on Twitter @DTZ.

Location

St. Louis, MO

Responsibilities

  • Review, abstract and audit lease and owned location documents including updating and maintaining all lease information and data in our technology information systems, as required
  • Review client-partner invoices in conjunction with lease requirements and collect proper supporting back-up documentation from landlords/billing authorities and confirm all calculations are correct
  • Assist Portfolio Lease Analyst with designing,  producing and review of selected monthly/quarterly cost reports, identify and track savings, identify exceptions, investigate causes of exceptions, and recommend solutions to prevent further errors
  • Communicate frequently with field personnel. Notify field of critical dates, real estate policies and procedures, and assist with general field inquiries
  • Ensure proper document management measures are followed for all leased, owned and other associated documents.  Maintain file retrieval/storage, scan documents, open/distribute mail
  • Request and process certificates of insurance as required by the lease documents
  • Ensure completion of task priorities and schedules for portfolio objectives
  • Understand net present value and time value of money
  • Review and approve expenditures, per established authority level. Ensure that expenditures comply with Client and DTZ policies
  • Review and analyze all major re-occurring initiatives (i.e. budgets, business plans, monthly, quarterly, and annual reporting, etc.)
  • Coordinate activities with other divisions including Brokerage, Facilities Management, Construction/Design, etc. as needed

Requirements

  • Bachelor Degree in Business Administration or related discipline; or equivalent work experience in lieu of degree
  • Excellent internal and external customer service
  • Effective interpersonal skills
  • Working knowledge of Microsoft Office
  • Strong verbal/written communication skills
  • Ability to understand, interpret, and abstract complex real estate lease terminology
  • Ability to work independently
  • The qualified candidate will be detail oriented, able to handle multiple projects simultaneously, extremely professional, and customer service oriented

Physical Requirements

  • Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day
  • May involve periods of standing, such as operating at a copier/fax/scanner
  • Regularly required to talk, hear, and use hands and fingers to write and type
  • Ability to speak clearly so others can understand you
  • Ability to read and understand information and ideas presented orally and in writing
  • Ability to communicate information and ideas in writing and orally so others will understand
  • Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays

If you meet the above requirements and are excited to join our growing firm, please click the link below to apply.

Only applications submitted electronically will be considered.  No phone calls, please.